Unlock the power of efficient communication with these 9 email productivity secrets. Transform your overflowing inbox into a streamlined tool, reclaim your time, and bring balance back to your life. Let's delve into the art of mastering email productivity.
There are practical and proven ways to help reduce the time you spend dealing with email.
Create an email filing system that prioritizes actions
- Two ways to organize your emails: Require Action and Require Response
- If you can’t respond to every email immediately, file them in the above categories to be dealt with later
- Take this one step further by hiring a personal assistant to sort your emails for you
Use email rules
Rules are simply automatic actions your email software will take depending on what guidelines you’ve set up.
- Move all newsletters automatically to a “To Read” file so you don’t need to see them until you read them
- Set a time to check and respond to all emails
- Personal emails that come to your business account should be moved to a personal file for reading later on
- Empty your inbox at the end of each day
Have various email signatures ready to go
Create email signatures for clients, coworkers, and customers
- Use software to monitor urgent emails
- AwayFind is a software that sends an SMS, instant message, smartphone alert, or even a phone call when you receive emails matching these criteria
Unsubscribe from everything
Not everything, but unsubscribe from those that don’t add value to your business
- Spam emails are an indication to spammers that there’s a live person on the other end of the email
- Have you received valuable business advice from this site? If no, unsubscribe
Turn off notifications
Research shows that when you’re interrupted from a task, the task will be resumed, on average, 23 minutes and 15 seconds later.
