Time blocking – described as scheduling a day in blocks of time – can be adapted to nearly anybody’s work style or schedule. It doesn’t involve copious amounts of caffeine or limiting our sleep, and it doesn’t involve increasing our sleep. It’s actually simple: time blocking
How does it work?
Instead of tackling the day as it comes, time blocking divides up your day into different sections
- Variations of time blocking include task batching, day theming, time boxing, and time batching
- Task batching: Grouping together small tasks that are alike or require the same space or tools
- Day theming: Dedicating certain projects or tasks to a certain day
Time blocking works outside of work
It’s easy to let our schedules run us instead of the other way around
- If you regularly find yourself checking emails in bed or staring at your computer late into the night, time blocking may help you regain some personal time
- Putting a block of “self care” into your daily schedule can be really helpful
How to start
Look at your big priorities
- Schedule those non-negotiables first
- Then, fill in the remaining time slots with task batching activities
- Time blocking can always be subject to change
- The planning process will help you feel clear about what matters most and where you can be flexible
Why it works
You are less distracted
- Being able to focus on one task, without any distraction, helps you to get things done
- Another benefit of time blocking is that it keeps you on track and puts an emphasis on planning
- The more you use it, the more you are able to establish patterns in your workflow and organization will follow
Deep focus versus shallow work
There’s a time and a place for shallow work. Mixing the two defeats the purpose of deep focus.
- Batch your shallow work into one time slot instead of throughout the day. You’ll be able to plow through it a lot quicker than shifting from task to task.
