How to write an email that will always be answered

Anytime somebody forgets to pay me, I can’t write an email saying, ‘Hello, where is my money?’ What I can do though is write an email that says, ‘Hey, you’re a great audience. Thank you for having me. P.S. That last invoice wasn’t paid yet. Smiley.’ And that always gets the job done. – Guy Katz

Guy Katz, a Professor for International Management & Leadership, shares the recipe of how to write awesome emails. Research shows that each of us gets up to 120 emails per day, but we only open 34% of them. By learning just a few basic methods, you can optimize your day and make sure your emails hit the spot, and maybe more importantly: even have fun while writing them.

Table of Contents

1. The significance of every email
2. Crafting an effective subject line
3. Adding emotion to emails
4. The importance of brevity
5. The power of using names
6. The formula for an effective email
7. Balancing quantity and quality
8. Making the last impression count
9. Personalizing emails
10. Strategic use of gratitude
11. Improving goodbye emails
12. The effect of a misspelled name

The significance of every email

Emails are an integral part of daily communication, and their impact should not be underestimated.

Research indicates that a staggering 300 billion emails are sent daily, with each office worker receiving around 121 emails per day.

Therefore, the quality of an email is crucial as it can leave a lasting impression on the recipient.

Crafting an effective subject line

The subject line serves as the first impression of an email and plays a crucial role in whether the email will be opened or not.

A compelling subject line should include a call to action, be concise, and indicate a connection to the receiver.