The To-Do list: How to use to-do lists in the most productive way

The To-Do list: How to use to-do lists in the most productive way

A to-do list is nothing but a list of tasks you need to complete in a certain period of time. It’s a very simple, efficient and extremely popular productivity tool, the only problem is that you can find conflicting advice online on whether to-dos work or not, and whether you should keep them in your productivity tool belt at all.

The best way to keep a to-do list

There are several ways to keep your lists in check

Micromanaging yourself

Think less about smaller tasks and more about experiences, improvements, outputs, and stories that you can break down into tasks which can be performed in a 2-hour working flow

Make sure your to-do list is not boring

Make sure you do things that are aligned with your life vision and mission, things you are good at, and tasks that motivate you to grow and develop yourself

Morning Planning Meeting and Daily To-To List

The purpose of this meeting is to: Align your daily tasks with weekly and quarterly goals

Your “Done” List

A list of all the tasks you have completed in a certain period of time.

Different to-do lists for maximum productivity

Vision list: a list of all the things you want to experience in life

Reading list

This should be one of your favorite lists.

Why don’t to-do lists work for some people?

Common mistakes to avoid

Having too many items on the list

Limit the number of tasks to be put on your to-do list.

The main benefits of to-do lists

It’s the best way to manage and organize your life

Not-to-do list

A list of tasks you do not do, but delete, delegate, outsource, or simply say no to

Kaizen list

Always improve yourself

Vision list

See the world as a playground with unlimited opportunities for growing, enjoying, and creating, individually and in collaboration with other people

Maybe someday list

The “maybe someday” list should prevent your vision list from becoming overwhelming

Starting with easy tasks

Prioritize tasks by most important to least important

Not taking the time to plan and regularly update your to-do lists

Proper planning can save you many hours of execution, so always take time to do so.

Decide on the tactical level which areas of life you should focus on

Weekly to-do list

Use a Kanban board to visualize your weekly workflow.

Other lists you can keep to be better organized

Other lists to unburden your brain

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