Top 11 Notion Tips and Tricks to Use It Like A Pro

Notion, a modular productivity solution, has been making waves as a Swiss Army Knife software for the startup space. The company’s unique take on life organization and note-taking has won them many fans in a short period. Here are eleven Notion tips and tricks that help you do such things on the fly and increase your productivity.

Add Date to a Block

Useful while you are engaged in long-form writing or making reports

• Type ‘date’ =>type’month’ =>write month name with the date
• Can be used to track down when exactly you made the last changes to a Notion page

Switch to Dark Theme

go into Settings and switch on Dark mode

• use the keyboard shortcut Command + Shift + L (macOS, Windows) to do this
• you can also do this with Notion
• it also comes with a system-wide dark theme

Manage Projects Like a Pro

Notion templates are the heart and soul of the overall software experience. Track down every project issue, add details, and tag a Notion member to fix the bug.

• Use the Roadmap template to visualize the whole project with progress and invite others to make changes.

Lock and Export Pages

You can lock a page to disable the editing process, and export it to HTML, Markdown, and PDF file from the page menu.

Add Color to the Blocks

OneNote and Evernote allow a user to change the font colors from the menu bar.

• Notion provides a better way to achieve that. At the end of a block, you can type ‘/color’ and choose from the available color options.

Upgrade Your Notion Experience

Notion is full of nifty tips and tricks. As you explore the software, I’m sure you will find more ways to get the job done.

• Start your Notion experience with the mentioned tips and tell us which one is your favorite function.

Explore Google Drive Integration

Google’s productivity suite of apps is a boon for the small business and education domains

Use Reminder Functionality

Add a reminder to a block to get notified about that event. Type ‘Remind’ to see the notification and add the date and time.

Microsoft OneNote

15 years old

• One of the biggest strengths of Android has been system-wide file management
• Apple Health has been the center of attention recently with the introduction of Apple Watch, and Apple Mail has been getting a lot of attention with recent iOS updates
• Presentations offer you a space to get creative

Use Code Blocks

Type ‘/code’ and a dedicated code block will appear for you. It’s a neat way to make a page with notes and code info for a potential project.

• Notion
• Can be used to track your software development process and progress as well.

Plan Trips in Style

In a nice table view, you can add information such as places to visit, hotel names, that day’s travel details, relevant weblinks, and more.

Plan UI/UX Design

It’s useful for planning out the whole project with details, docs, and design mockups.

• Type ‘Figma’ or ‘Invisinon’ to access both design platforms, or type ‘Figma’ if you prefer.

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