32 Time Management Tips To Work Less and Play More

32 Time Management Tips To Work Less and Play More

Time management is the way we organize and distribute our time between activities, with the result of maximizing productivity and achieving goals. It is possible (and easy) to develop good time management skills. We’ve gathered our best 32 tips to help you make the most of your day.

Schedule relaxation time

During a regular workday, we all do tasks that require effort

Sleep well

Tired people procrastinate more and get distracted more easily

Make the most of waiting times

Use idle time to answer emails on your phone, catch up on missed calls and messages, stretch/exercise, relax or meditate.

Train the other side of your brain

Find a productive activity you enjoy and you’ll be able to stick with over a period of time.

Don’t strive for perfection

Done is better than perfect

Organize your email

Archive emails that might contain important info but don’t need an immediate answer

Tip #20: Let go of bad habits in the meantime

The best way to break bad habits is to start small

Complete your most important and demanding tasks first thing in the morning

Oddly enough, you can focus more easily when your brain isn’t fully awake.

Tip #11: Be one day early

Projects often take more time than initially thought making it difficult to actually complete projects on time. Set an earlier deadline for yourself and stick to it.

Use your calendar

A calendar is good for so much more than just scheduling meetings. Use it for time management, keeping track of deadlines, and automatically adding locations to events.

Don’t wait for inspiration-do it now

Inspiration and focus can also be gained through the attempt to work through periods of low inspiration

Tip #13: Before meetings, determine your desired results

Make an agenda and share it with meeting participants in advance. You and your team will waste less time and get back to work as sooner.

Tip #3: Create a daily plan or to-do list

Word your list items as if you’ve already completed them

Turn your system into habits

It is necessary to form the above ideas into sustainable habits. Set a reasonable schedule you can maintain over the long term (at least a month).

Take advantage of golden hours or biological prime time

Break your workday into 3-5 time slots and keep track of your productivity using a notebook or free time tracking tool.

Tip #21: Don’t multitask

Pick one thing to do, set a timer and work on only that thing until either you finish or the timer goes off

Learn to say no

Your time is precious. Don’t waste it on tasks and projects that don’t align with your mission and goals

Use time management apps

Monitor your progress and figure out your procrastination patters using apps such as Toggl Track, Clockify, Harvest, or Time Doctor

Exercise often

Short and intense exercise sessions are just as beneficial as longer ones

Use the 80-20 Rule

80% of an outcome generally came from only 20% of its inputs

Put a time limit on tasks

Tasks expand to fill the time they’re given, or so argues Parkinson’s law

Plan your week on Sunday

Create a plan on Sunday to break down your goals into daily tasks so you can see what you need to do every day at a glance

Set achievable goals and prioritize your tasks

SMART: Specific, Measurable, Attainable, Relevant, and Timely

Create a time audit

Find out where you’re actually spending your time

Tip #10: Add a “done list” to your to-do list

On Sunday, revisit your accomplishments from the previous week and congratulate yourself on your successes

Best resources on time management, productivity, and working from home

Schedule breaks between tasks

During both waking and resting hours, the human brain goes through rest-activity cycles or BRAC for short

Have a great time-no matter what

Don’t obsess about checking off all the items on your to-do list. Finishing an oversized workload today isn’t worth an unproductive, burnt-out day tomorrow.

Use the Swiss cheese method

Break down larger projects into smaller tasks or time chunks

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